Luxury Hotel Photography Project Coordinator

6 days ago


Fatih, Istanbul, Turkey Mono Production | Luxury Hotel Photography Full time

At Mono Productions, we're seeking an experienced Production Coordinator to join our team in a full-time hybrid position. This role will oversee all operational, logistical, and communication aspects of architectural hotel photography and film production for international brands.

This is a unique opportunity to work with a prestigious agency specializing in high-quality content creation for the luxury hospitality industry. Our expertise lies in capturing the essence of each property and converting it into compelling visuals that resonate with audiences and strengthen brand identity.

The successful candidate will have at least 4 years of experience in production coordination and project management. Fluency in English is essential, along with strong verbal and written communication skills in a professional setting.

Key Responsibilities:

  1. Production Process Management & Coordination
  • Create and update production schedules to ensure smooth coordination among teams, hotels, and external partners.
  • Track production timelines to resolve any issues promptly.
  • Manage team assignments, workflows, and logistics during production.
  • Organize on-site requirements and provide operational support.
  1. Venue Preparation and Coordination
  • Inspect locations ahead of time to identify and resolve any issues using brand checklists.
  • Collaborate with hotel management to ensure venues meet visual and technical standards.
  • Coordinate with housekeeping and hotel operations to maintain the organizational process.
  • Promptly address any technical or logistical issues affecting the schedule.
  1. Team and Operations Management
  • Ensure seamless communication between the production team and hotel management.
  • Manage daily schedules, coordinate tasks, and maintain an efficient workflow.
  • Create and organize daily and weekly operational plans aligned with production and hotel management.
  • Identify and resolve issues quickly, implementing alternative strategies to keep production on track.
  1. Communication and Office Management
  • Manage and track production schedules for shooting, retouching, and post-production teams.
  • Organize the producer's daily work schedule, arrange meetings, and manage the calendar.
  • Monitor, respond to, and handle emails from the producer and business partners effectively.
  • Ensure seamless communication with hotel management, suppliers, and stakeholders.
  1. Logistics and Travel Planning
  • Manage travel arrangements for the production team, both domestic and international.
  • Coordinate flights, accommodations, transportation, and logistics with internal teams or hotel management.
  • Plan and organize accommodations and work schedules for extended shoots.
  • Handle passports, visas, and customs procedures to ensure all necessary documents are prepared.
  1. Budgeting and Project Management
  • Monitor production costs and assist with budget planning.
  • Enhance resource allocation and manage expenses.
  • Organize processes utilizing project and budget tools like Asana, Word, and Excel.


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