Senior Administrative Specialist, Turkiye

• -Manage and supervise office cleaning, security, reception, and other general service operations.
• -Ensure the smooth, safe, and efficient day-to-day functioning of the office for all departments.
• -Implement and monitor workplace safety practices in compliance with Turkish legislation, occupational health and safety requirements, and company procedures.
• -Coordinate emergency response, occupational health and safety, building security, and relevant service providers.
• -Manage the procurement of office supplies, equipment, and administrative requirements in line with the approved budget.
• -Collect quotations from suppliers, evaluate pricing and service terms, manage negotiation processes, and monitor vendor performance.
• -Track supplier contracts, renewal dates, service levels, and payment terms.
• -Manage office operating budgets, spending plans, and cost-control processes.
• -Review administrative invoices, payments, and expenses; coordinate reconciliation processes with Finance and Accounting teams.
• -Prepare monthly expense, budget realization, and cost-analysis reports.
• -Maintain up-to-date inventory records for IT equipment, office fixtures, and other company assets.
• -Conduct asset assignment, handover, return, periodic inventory counts, and asset audit processes.
• -Coordinate maintenance, repair, insurance, inspection, leasing, and operational follow-up processes for company vehicles.
• -Manage employee accommodation needs, reservations, and accommodation allocation processes.
• -Provide prompt and solution-oriented administrative support to departments.
• -Monitor the performance of service providers and teams, including security, cleaning, reception, technical maintenance, and similar operations.
• -Develop improvement proposals to increase efficiency, reduce costs, and mitigate risks in administrative processes.
• -Act in compliance with confidentiality, ethical principles, information security requirements, and company policies.

Qualifications

• -Bachelor’s degree in Business Administration, Economics, Management, or a related field.
• -At least 5 years of experience in office management, administration, general services, or facilities management.
• -Experience in administrative functions within a multinational, corporate, or high-headcount organization is preferred.
• -Strong knowledge of Turkish labor law, administrative regulations, occupational health and safety practices, and basic procurement procedures.
• -Proven experience in office operating budget preparation, expense tracking, cost control, and expense reporting.
• -Strong knowledge of procurement processes, including quotation collection, price comparison, vendor selection, contract follow-up, and price negotiation.
• -Experience in invoice review, payment follow-up, expense reconciliation, and collaboration with Finance and Accounting teams.
• -Advanced proficiency in MS Office applications, particularly Excel, including budget preparation, expense analysis, pivot tables, and reporting.
• -Experience in fixed asset, asset assignment, inventory management, and asset audit processes.
• -Advanced proficiency in both Turkish and English. Ability to independently manage written and verbal communication, meetings, reporting, and daily coordination with international managers, employees, and suppliers in English.
• -Valid driver’s license and active driving ability.
• -Strong planning, organization, and time-management skills.
• -Ability to manage multiple operational priorities simultaneously.
• -High level of follow-up discipline, attention to detail, and accuracy.
• -Strong communication, negotiation, and stakeholder-management skills.
• -Solution-oriented mindset with strong problem-solving, initiative-taking, and result-driven capabilities.
• -Ability to remain calm, make prompt decisions, and respond effectively in crisis situations.
• -High level of sensitivity to confidentiality, ethical values, and information security.
• -Focus on process improvement, cost optimization, and operational efficiency.
• -Ability to work independently and coordinate internal teams and external service providers when required.