Human Resources Assistant

UNV's Management Services hold the responsibility for the strategic planning, managerial leadership, oversight and quality control of an integrated platform of operational services ensuring timely, effective and efficient delivery according to corporate performance standards and in compliance with the UN Regulations and Rules and UNDP ́s accountability framework.

Under the supervision of the Human Resources Analyst, the HR Assistant provides human resource services ensuring high quality, accuracy and consistency of work. She/he also reports to the Human Resources Specialist on the support to the delivery of capacity development services and learning activities for UNV staff.

The HR Assistant works in close collaboration with staff members of the different sections of UNV as well as UNDP/OHR offices in New York and Copenhagen in resolving HR-related issues and information exchange. She/he promotes a client-oriented environment and services that are consistent with rules and regulations of the Human Resources Section.

• Keep abreast of UNDP/OHR rules, policies, procedures and strategies;
• Interpret UNDP/OHR rules, policies, procedures and guidelines and apply them to UNV/HR business processes;
• Inform staff on UNDP/HR strategies, regulations, policies and guidelines, and the implementation of the internal standard operating procedures in UNV/HR, in consultation with the direct supervisor.

2. Provision of HR services

• Support recruitment processes, including vacancy announcements, screening of candidates, and compilation of documentation, and perform functions of Secretary in interview panels;
• Create/update of positions and staff data in Quantum, enter/update Charts of Accounts (COA) information, and perform the functions of HR, Position Administrator and Absence Processor in Quantum;
• Track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Quantum;
• Maintain UNV staffing tables;
• Collect background information for submissions to the Compliance Review Panel (CRP) and Compliance Review Board (CRB);
• Provide support in overseeing status of leave of staff and follow-up as necessary;
• Provide support in the implementation of the internship programme at UNV HQ;
• Maintain proper filing system for HR records and documents and serve as Portal/Intranet focal point for HRS.

• Support the preparation and organization of the annual Talent Management Review Group (TMRG) meetings;
• Support in the monitoring of delivery and expenditures related to learning programmes, and gather and review supporting documents for payment; Provide logistical and administrative support in the planning, preparation and delivery of onsite and virtual learning programmes and capacity development initiatives for UNV staff;
• Support the design, production and dissemination of communication materials, flyers, and other information resources to promote the usage of learning programmes for UNV staff;
• Perform maintenance, system administrator and user support functions for the talent, performance and learning systems and tools used by UNV;

• Monitor expenditures and produce budget and expenditure reports on projects owned by the HRS;
• Provide support in procurement-related processes;
• Support leave management for the section.

Other related duties that may be assigned.

Core Competencies

Achieve Results

• Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively

• Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

• Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

• Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

• Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

• Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

• Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Knowledge Generation

• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Working with Evidence and Data

• Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Communication

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Recruitment design and management

• Knowledge of, ability to design and manage end to end recruitment processes

Managing compensation and benefits

• Knowledge of and ability to apply the ICSC compensation methodologies and principles. Knowledge of and ability to design benefits-related processes, programmes, and tools, including benefit enrolment and amendments

Digital L&D

• Ability to use technologies and leverage them for learning

• Secondary education;
• Specialized training/courses in business management and/or human resources;
• University degree in Business or Public Administration would be desirable, but it is not a requirement.

• 5 years of work experience at the national and international levels, including at least 2 years in human resources related matters or/and employment procedures and entitlements. Alternatively bachelor's degree in a relevant field in combination with 2 years of experience at the national and international levels including experience in human resources related matters or/and employment procedures and entitlements.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc);
• Experience in handling of ERP systems or cloud-based HR solutions, in particular for recruitment, administration of benefits and entitlements and talent management is highly desirable.
• Fluency in English;
• Working knowledge of another official UN language is an asset.

• Only short-listed applicants will be contacted;
• The successful candidate will hold a UNDP letter of appointment;
• This post is for local recruitment only. It is open to citizens of Türkiye or holders of residence and unlimited work permits for Türkiye.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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