Senior Banking Professional

3 days ago


Fatih, Istanbul, Turkey European Bank for Reconstruction and Development Full time
Job Description

We are seeking a highly organized and proactive individual to support the Financial Institutions team led by one of EBRD's four Deputies (based in Istanbul). The FI team delivers approximately 50% of EBRD's investment in Turkiye, making this a dynamic and fast-paced environment. The Assistant will play a crucial role in ensuring smooth operations by managing schedules, coordinating internal and external engagements, and supporting business activities.

Key Responsibilities
  • Manage and prioritize the Deputy Head of Türkiye agenda, ensuring efficient scheduling of meetings, travel, and events.
  • Handle email correspondence, draft communications, and prepare briefing notes as needed.
  • Liaise with senior stakeholders, both internal and external, ensuring professional coordination of engagements.

Facts / Scale

The Assistant provides comprehensive high-quality secretarial support to the EBRD's Financial Institution Turkiye team based in Istanbul, headed by the Deputy Head of Turkiye, FI.

  • No Line Management Responsibility
  • Interacts with:
    • Bankers, internal departments
    • Clients to coordinate meetings
    • Service providers (courier companies, travel agencies, taxi companies)

Meeting and Event Management

  • Schedule and coordinate internal and external meetings, ensuring appropriate preparations.
  • Organize agendas, prepare documents, take minutes, and follow up on action points.
  • Facilitate high-level engagements with banks, investors, government officials, and other key stakeholders.

Other Responsibilities

  • Screen telephone calls, taking messages and passing them on as appropriate, providing a professional front of house service.
  • Distribute mail, ensuring the correct correspondence gets to the correct EBRD staff member.
  • Manage the diaries/agendas of the Bankers to assist with the smooth running of the office and key stakeholders' schedules.
  • Proofread and draft routine business correspondence for Banker's signature, editing, photocopying, scanning, and binding documents.
  • Organize conference calls, video conferences, external and internal meetings.
  • Make travel arrangements for various business trips, including visa arrangements and preparation of ECFs and following up on the reimbursement process.
  • Provide administrative support in project preparation, due diligence, and monitoring: updating project databases and filing project documents, preparation of contract request forms, communication with TC teams.
  • Maintain the filing system to ensure instant retrieval of up-to-date information (up-to-date client contact lists, ProjectLink, etc.).
  • Update DTM entries as per the OPSCOM minutes and memo.
  • Assist in the organization of workshops and seminars, preparing presentations for internal and external meetings.
  • Organize and manage logistics for various visiting missions in coordination with other assistants where relevant.
  • Perform ad-hoc other secretarial and administrative duties when required.


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