Strategic Operations Coordinator for CEO with E-commerce Expertise

1 week ago

Istanbul, Istanbul, Turkey ScaleJet Full time

At ScaleJet, we're looking for a highly skilled and proactive Strategic Operations Coordinator to provide exceptional support to our CEO in both personal and business tasks. This role is a dynamic blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running seamlessly behind the scenes, allowing the CEO to focus on high-priority goals without distractions.

Key Responsibilities:
  • Routine and Task Management:
    • Anticipate the CEO's needs by identifying and resolving issues before they arise.
    • Handle personal appointments, errands, and time-sensitive administrative matters, minimizing distractions for the CEO.
  • Email, Calendar, and Communication Management:
    • Manage and prioritize the CEO's emails, handling routine correspondence independently when possible.
    • Oversee calendar scheduling, coordinating and preparing for meetings, and ensuring timely follow-ups.
    • Provide proactive daily check-ins and regular updates via phone or messaging apps to keep the CEO informed and address potential issues.
  • Travel and Event Arrangements:
    • Book and manage all travel arrangements, including flights, accommodations, and itineraries (for travel occurring every couple of months).
    • Organize and prepare for personal and business-related events, ensuring seamless execution.
  • Administrative Support and Team Coordination:
    • Act as the primary point of contact for all administrative staff, ensuring a well-organized and efficient work environment.
    • Delegate tasks to the appropriate team members, monitor progress, and resolve minor issues to keep day-to-day operations running smoothly.
    • Manage ad-hoc business and personal administrative tasks, such as filing, document preparation, and procurement.
  • Project Assistance and Special Initiatives:
    • Support on small business-related projects, including organizing materials, scheduling travel or meetings, and managing timelines.
    • Conduct basic research and provide brief summaries on topics or vendors as requested to assist with decision-making.

This role offers a competitive salary of $60,000 per year, reflecting the importance of this position in supporting the CEO's success. As a valued member of our team, you will have access to opportunities for growth and professional development, making this an ideal career move for those seeking a challenging and rewarding experience.

To be successful in this role, you should possess:

  • Proven experience as an Executive Assistant or similar role.
  • Highly proactive approach to anticipating the CEO's needs and resolving issues before they arise.
  • Excellent organizational and time management skills, with the ability to work independently with minimal oversight.
  • Strong understanding of both Islamic practices and Western culture.
  • Experience with e-commerce is highly desirable.
  • Reliable internet connection and ability to work remotely.

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