Sales Operations Specialist
3 hours ago
Apilex is building an AI-native legal platform used in real legal operations — where clarity, trust, and product quality are non-negotiable. We're looking for a Sales Operations Specialist to take operational workload off the Sales Manager and keep the day-to-day sales machine running: CRM updates, scheduling, follow-ups, proposals, and coordination.
What you'll doOwn sales admin and coordination tasks so the Sales Manager can focus on closing
Keep CRM (Pipedrive) updated daily: stages, notes, next steps, tasks, and data quality
Manage scheduling: demos, follow-up calls, reminders, calendar coordination
Prepare and send proposals/quotes using templates; track revisions and approvals
Ensure consistent follow-ups: reminders, email/WhatsApp sequences, and task tracking
Collect customer inputs (requirements, documents), and coordinate internally when needed
Maintain simple weekly reporting: pipeline status, next-week plan, blockers
Keep sales materials organized (decks, case studies, one-pagers) and updated
1–3 years experience in sales support, sales coordination, or operations roles (SaaS preferred)
Extremely organized, detail-oriented, and disciplined with follow-ups
Comfortable working fast with many small tasks and switching contexts
Solid communication skills and ability to coordinate across teams
Confident with spreadsheets and basic reporting
Ability to work onsite in Istanbul
Hands-on CRM experience (Pipedrive)
Experience supporting proposals and basic contract paperwork
Familiarity with WhatsApp/email automation or outreach tools
Experience in legal-tech or B2B service companies
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