
Department Coordinator
4 days ago
We are seeking a detail-oriented and organized individual to join our team as a Department Assistant and Deputy SHE Officer. This role will provide comprehensive administrative support to both Market Strategy & External Affairs and Legal departments.
Responsibilities:
- You will support various projects and deadlines, including congress and event management, contract preparation, PO processes, and Safety, Health, and Environment (SHE) initiatives.
- You will provide administrative support, including document preparation, filing, handling confidential information, and PO processes.
Support for Market Strategy & External Affairs Department:
- You will support HCP sponsorship procedures from start to end, including MoH notifications, documentary and archiving, conference, congress follow-up, preparation support, completing registrations where required. You will conduct communication with organizing companies. PO process management for department needs will be required.
- You will manage contracts to be signed with HCP and/or HCO and conduct the communication with internal stakeholders.
- You will schedule meetings, provide administrative support to meetings (venue selection, PO process etc.), prepare agendas, and take minutes.
Deputy SHE Officer Responsibilities:
- You will assist the SHE Officer in implementing and monitoring safety, health, and environmental policies and programs.
- You will conduct regular safety audits and inspections and support in SHE training programs and record-keeping.
Requirements:
- You have a Bachelor Degree.
- You preferably have previous experience in a similar administrative support role.
- You have strong time management and communication skills to collaborate effectively with internal and external stakeholders.
- You are able to manage multiple tasks and prioritize effectively.
- You are proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- You are fluent in Turkish and have at least intermediate level of English.
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