Operational Assistant

3 days ago


Fatih, Istanbul, Turkey F. Hoffmann-La Roche Gruppe Full time
Role Description

We are looking for a highly organized and detail-oriented individual to join our team as a Department Assistant and Deputy SHE Officer. This role will provide comprehensive administrative support to both Market Strategy & External Affairs and Legal departments.

Responsibilities:

  • You will support various projects and deadlines, including congress and event management, contract preparation, PO processes, and Safety, Health, and Environment (SHE) initiatives.
  • You will provide administrative support, including document preparation, filing, handling confidential information, and PO processes.

Support for Market Strategy & External Affairs Department:

  • You will support HCP sponsorship procedures from start to end, including MoH notifications, documentary and archiving, conference, congress follow-up, preparation support, completing registrations where required. You will conduct communication with organizing companies. PO process management for department needs will be required.
  • You will manage contracts to be signed with HCP and/or HCO and conduct the communication with internal stakeholders.
  • You will schedule meetings, provide administrative support to meetings (venue selection, PO process etc.), prepare agendas, and take minutes.

Deputy SHE Officer Responsibilities:

  • You will assist the SHE Officer in implementing and monitoring safety, health, and environmental policies and programs.
  • You will conduct regular safety audits and inspections and support in SHE training programs and record-keeping.

Requirements:

  • You have a Bachelor Degree.
  • You preferably have previous experience in a similar administrative support role.
  • You have strong time management and communication skills to collaborate effectively with internal and external stakeholders.
  • You are able to manage multiple tasks and prioritize effectively.
  • You are proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • You are fluent in Turkish and have at least intermediate level of English.


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