Executive Secretary to CEO

2 days ago

Fatih, Istanbul, Turkey CRAS Solutions Full time

CRAS Solutions is seeking a highly skilled Executive Assistant to Chief Executive Officer to support the CEO's activities. This role will coordinate and manage executive scheduling, prepare and organize necessary legal and strategic materials and plans, support board meetings, and prepare materials.

The ideal candidate will serve as the eyes and ears for the CEO, connecting organizations, projects, and critical business information to the CEO, ensuring meetings and materials are efficient and effective, and serving as a trusted partner to deliver against the legal priorities of the business.

This dynamic role requires the ideal candidate to have exemplary time management skills and the ability to identify and anticipate the CEO's needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals, including members of the Senior Management Team, Board of Directors, and leaders that report to the CEO.

To perform this job successfully, the individual must handle compassionate and confidential financial, legal, personnel, and institutional information while exercising professionalism and discretion.

Key responsibilities of this role include:

  • Organizing and following the CEO's agenda,
  • Handling all logistics for the CEO Office with leadership, internally and externally,
  • Controlling workflow and fulfilling the requirements of delegated private and corporate duties within the rules of confidentiality,
  • Managing domestic and international phone, correspondence, fax, and email traffic,
  • Organizing meetings, ensuring coordination with relevant units, and making necessary appointments,
  • Conducting necessary research on requested subjects, collecting information, and preparing the requested documents, reports, and presentations,
  • Participating in domestic and international travel and invitations,
  • Detailed transcription of interviews and meetings,
  • Making and following up with travel organizations (hotel, plane, transfer, car rental, visa procedures, etc.),
  • Archive management, creation, organization, protection, and follow-up of the filing system,
  • Incoming/outgoing documents, mail and cargo tracking,
  • Welcoming, directing, and hosting guests under protocol rules,
  • Representing company values in invitations and organizations.

Key qualifications for this role include:

  • A bachelor's degree or equivalent experience,
  • At least five years of career in the field,
  • Able to take responsibility for representing the CEO,
  • Proficient in written and spoken English,
  • Proficient in Microsoft Office Suite (Salesforce, SAP),
  • Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills,
  • Professionalism to comply with confidentiality rules and corporate values,
  • Able to produce solution-oriented approaches to solving problems,
  • Developed planning, organizational, and coordination skills,
  • Successful in human relations and strong communication skills,
  • Attention to detail, careful, meticulous, and disciplined,
  • Able to diction properly and effectively,
  • In a structure that can manage intense work tempo and high stress,
  • Knowing protocol rules and international invitation experience,
  • Self-aware and confident,
  • Strong representational skills,
  • No restrictions on domestic and international travel,
  • Having a B-class driver's license and at least three years of urban traffic experience,
  • Residing on the European side.

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