Administrative Affairs Manager

3 days ago

Istanbul, Istanbul, Turkey IMPETUS EXECUTIVE Full time

We are looking for a proactive and experienced
Administrative Affairs Manager
to oversee all general services and office operations within our holding structure. Reporting directly to the CFO, this role will ensure the smooth functioning of administrative processes, facility services, vendor management, and workplace efficiency across our group headquarters and relevant subsidiaries.

Key Responsibilities

  • Manage and supervise all administrative operations including office management, facility services, reception, security, cleaning, catering, and logistics,
  • Ensure proper functioning and maintenance of office infrastructure and building services,
  • Oversee vendor management, service contracts, and procurement processes related to administrative needs,
  • Support executive management with protocol services, meeting arrangements, and company-wide coordination efforts,
  • Lead cost control and budget planning for general administrative expenses,
  • Ensure compliance with local regulations, health & safety standards, and internal company policies,
  • Manage office renovation, relocation, and workplace improvement projects as needed,
  • Act as the main point of contact for outsourced service providers and corporate building management.

Qualifications & Experience

  • Bachelor's degree in Business Administration, Facility Management, or a related field,
  • Minimum 7–10 years of experience in administrative affairs or office management, preferably in a holding, multinational, or corporate environment,
  • Strong understanding of general services, procurement, contract management, and workplace operations,
  • Experience managing third-party vendors and service providers,
  • Good knowledge of local legal requirements and occupational health & safety standards,
  • Excellent organizational, negotiation, and communication skills,
  • Proficiency in MS Office applications and administrative systems,
  • Fluency in English (written and spoken),
  • Strong sense of ownership, service mindset, and attention to detail.

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