Sustainable Finance Hub Administrator

2 days ago


Fatih, Istanbul, Turkey United Nations Development Programme (UNDP) Full time

We are seeking an experienced Administrative Analyst to join our Sustainable Finance Hub Project Management Support Team As an Administrative Analyst, you will be responsible for ensuring the efficient implementation of administrative and operational strategies for the delivery of all SFH projects.

About the Position

The successful candidate will report directly to the Project Management Specialist, SFH, and will be responsible for implementing operational strategies and travel-related management processes, analyzing travel data and preparing travel reports and insights, and coordinating visa application and hotel reservation processes. You will also be responsible for ensuring full compliance of administrative and logistics activities with UN/UNDP rules, regulations, policies and strategies.

Key Responsibilities

The incumbent will be responsible for:

  • Ensuring full compliance of administrative and logistics activities with UN/UNDP rules, regulations, policies and strategies;
  • Supporting the procurement of basic goods and services through market research and collecting quotations and proposals;
  • Raising E-requisitions and creating PO receipts as per established Standard Operating Procedures;
  • Timely response to identified bottlenecks and operational issues;
  • Collecting and submitting relevant data inputs in response to HQ requests;
  • Providing support to drafting and editing documents pertaining to SFH operations;
  • Supporting the recruitment of personnel (IPSAs, UNVs, interns, etc.) if needed;
  • Generating, sharing and interpreting various finance and project management reports from Quantum to ensure proper monitoring and timely corrective actions when necessary.
Requirements

To succeed in this role, you will need to possess the following qualifications and skills:

  • Masters degree in Development Studies, Political, Social Sciences, Humanities, Business or any other relevant discipline OR Bachelor's degree in combination with an additional two years of qualifying experience;
  • Minimum of 2 (two) years of progressively responsible experience in general operations, in particular in administration of travel at the national and / or international level;
  • Proficiency in IT software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages;
  • Experience in facilitating travel arrangements and supporting travel processes via UNAll and Quantum is highly desirable;
  • Experience in supporting procurement processes is highly desirable;
  • Experience in monitoring and revising project budgets is highly desirable;
  • Experience in supporting recruitment processes is highly desirable;
  • Experience in guiding project personnel on various UNDP project management and operations matters is a distinct advantage;
  • Experience in supporting the implementation of global projects and initiatives and working in global virtual teams is desirable;
  • Fluency in written and spoken English is required; Working knowledge of another UN language is an asset.

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