Branch Office Administrator

Your mission:

Ensure smooth branch operations, monitor compliance with facilities policies, support sustainability goals, manage IT and administrative processes, and coordinate daily tasks.

What you will do:

• Take responsibility for all administrative tasks related to office management and ensure efficient execution.
• Manage local Health & Safety activities with the People & Culture team and ensure timely completion of actions.
• Oversee office security, implement and review security procedures regularly, manage risks, and maintain a safe working environment.
• Ensure cleaning standards are met, manage staff expectations, and communicate responsibilities clearly to office occupants.
• Implement environmentally responsible waste disposal practices, including hazardous and electronic waste, in compliance with EME (Epson Middle East) Facilities guidelines.
• Coordinate with EME Facilities for office furniture renewals, repairs, and related actions.
• Manage office maintenance per lease terms, track scheduled maintenance using FM Maintenance Schedule, and coordinate with building management during emergencies.
• Conduct procurement ethically and transparently, maintain documentation, ensure budget approval, and obtain necessary authorizations via EME Facilities.
• Ensure all facility-related payments are processed per EME Accounts Payable procedures; submit invoices promptly to EME Facilities and Accounts Payable.
• Apply sustainability policies (eliminate single-use plastics, monitor environmental practices, and ensure use of sustainable products and services).
• Maintain a professional reception area and manage visitor protocols, including communication, guidance, and guest experience. Provide service & support during on-site internal meetings and client visits.
• Provide on-site IT support (device restarts, laptop refreshes, issuing new laptops and mobile phones, network checks).
• Conduct periodic physical IT asset counts, manage spare stock, and maintain an up-to-date asset register.
• Track service agreements, renewal dates, and payment schedules.
• Manage communication between Epson administration departments and third-party service providers.
• General administration and record keeping/filing.
• Process invoices and submit to H/O for payment.
• Resolve invoice and accounts queries.
• Process purchase orders.
• General Office maintenance & Ordering of Stationery.
• Demo Stock Control.
• Office & Freight Expense control & reporting.
• Handle payments of office and staff expenses, collect official documents and invoices, and report to accounting and related 3rd parties.
• Manage business-related materials and documents.
• Familiarity with facilities management, procurement, and sustainability processes.

What we ask for:

• Organization & Time Management: Skilled in prioritizing tasks and managing changing priorities under pressure.
• Attention to Detail: Ensures accuracy and quality in records and processes.
• Analytical & Problem-Solving: Logical, proactive approach with sound judgment.
• Team Collaboration: Works well in a team environment.
• Confidentiality: Maintains strict discretion and data security.
• Technical Proficiency: Proficiency in MS Office, SAP, and basic IT knowledge. Basic accounting knowledge.
• Proficiency in English.

What we offer:

Our benefits

In return, we offer a competitive salary and a wide range of excellent benefits, including a working environment where quality, teamwork, and respect come first.

Our heritage

We aspire to be an indispensable company, trusted throughout the world for our commitment to openness, customer satisfaction and sustainability. We respect individuality while promoting teamwork, and we are committed to delivering unique value through innovative and creative solutions.

Our commitment to the environment

We all have a role to play in building a better future. For Epson, being a sustainable company means being mindful of every aspect of our organisation – from the smallest lightbulb to the largest factory. It fuels our innovation, drives our growth, motivates our workforce and, ultimately, to contribute to society.

Our people

We believe a healthy culture, strong values, teamwork and contribution from a diverse range of individuals will help us to strive for excellence.

Our brand

Ranked by Clarivate Analytics as a Top 100 Global Innovator brand for the last seven years running.