Operations Assistant

21 hours ago


Fatih, Istanbul, Turkey ManpowerGroup Full time

We are looking for a Operations Assistant for our company operating in the healthcare sector, for which we are providing consultancy services.

Activities:

  1. Project planning and organizing including negotiations and budget maintenance:
  • Identify, assemble and organize requirements for system approvals.
  • Send RFQ (request for quotations) to the agencies for logistical requirements and venue selection, Ministry approvals, CME, among others.
  • Collate marketing materials as needed.

Administrative support for all Marketing related events:

  • Manage (initiate, submit) and maintain electronic systems approvals – Aktivo/ eHATs/ Comet, eBUY, Concur, Gate tool (security approval) 4M Promo-mats, NAYA related to events.
  • Draft and send event invitation letters to HCPs and/or coordinate with OCE in case of virtual meetings.
  • Draft contracts.
  • Carry out the entire paperwork process for speakers who work for the public hospitals.
  • PO creation, GRs (goods receipt) – assistance if needed by event owners.
  • On-site activities (registration, document/insights collection) and oversee logistic support such as accommodation, flights, transfers, meals, and others.
  • Coordinate with respective stakeholders for Ministry approvals.
  • Recollect ministry documents for the events for which a ministry application has been done and provide feedback through the system.
  • Coordinate with agency for CME approval submission.
  • Attendee report submission for CME accreditation.
  • Invoice follow-up from event owners for payment requests after the organization.
  • Upload post-event documentation and closing (7 days after event) – collate documents, hand-in-hand with event owners.
  • Quarterly event sampling – request from Digital support a download of quarterly events and share to Medical Excellence for validation. Support with documentation as required by Medical Excellence after validation.

Speaker contracts:

  • Preparation of the speaker contract and completion of the signature process.
  • Carry out the entire paperwork process for speakers who work for the public hospitals.

CMI support / Digital & data support:

  • Operational support on other tools and digital systems including but not limited to websites, social platforms, etc.
  • Use of internal Opella digital platforms, tools, and ticketing systems; Ticket creation, follow-up, resolution reporting.
  • End-to-end leading global research projects tracker tool.
  • Following up PO creation process with brand teams.
  • Follow up on agency invoicing process.

Ad hoc support as requested by Brand & Innovation Head.

About Candidate:

  • University Bachelor's Degree.
  • 2 or 3 years experience.
  • Good command of English.
  • Proficiency in MS Office.
  • Teamwork-oriented and open to research, learning, and innovation.
  • Experience in the FMCG sector.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Management, Strategy/Planning, and Administrative

Industries

Retail Health and Personal Care Products

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