Records Manager

5 days ago


Çankaya, Ankara, Turkey INTEC Energy Solutions Full time
About INTEC Energy Solutions

We are an international company offering best-in-class Engineering, Procurement, Construction (EPC), Development, Consultancy, Operation & Maintenance services, and new energy solutions.

Our Expertise:

  • We create and develop top-tier, turnkey solar power plants and BESS solutions worldwide.
  • We have a global workforce and handle over 180 projects globally.
  • We achieve a significant installed and secured capacity of 3.1 GWp.

Why Join Us?

We are looking for a Document Control Specialist to join our team due to our rapid growth and increasing demand for our services.

What You Will Do:

  1. Organize, catalog, and maintain a centralized repository of department documents.
  2. Implement and oversee a robust version control system to track document revisions.
  3. Review documents for accuracy, completeness, and adherence to company standards.
  4. Categorize documents based on type, purpose, and content, making them easily searchable.
  5. Conduct regular audits to verify document accuracy, completeness, and compliance.
  6. Provide training and guidance to team members and colleagues on document control procedures and best practices.
  7. Receive, review, categorize, scan, file, and track documents using our classification and organization systems.
  8. Proactively communicate with client Document Control Specialists and internal teams to manage workload and project requests.
  9. Contribute to the development of department policies, including documentation, storage, and organization policies.
  10. Convert selected hard copy files to electronic format.
  11. Attend face-to-face or online meetings, identify key points, prepare relevant documents like minutes of meeting, and coordinate with attendees to prepare meeting schedules before meetings.
  12. Actively propose actions and take part in the continuous improvement process.
  13. Fulfill other duties assigned by the Supervisor within the scope of your responsibilities and work objectives.
  14. Conduct research on potential markets and prepare country reports.

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