Hospitality Industry Operations Coordinator

1 day ago


Fatih, Istanbul, Turkey Mono Production | Luxury Hotel Photography Full time
Job Responsibilities
  • Production Process Management & Coordination
    • Create and update the production schedule, then share it with the entire team and clients.
    • Track production schedules to ensure smooth coordination among the team, hotels, and external partners.
    • Manage team assignments, timelines, and workflow efficiency during production.
    • Organize all essential logistics for production days and other operational needs.
    • Identify on-site team requirements and provide essential operational support.
  • Venue Preparation and Coordination
    • Inspect locations ahead of time, identify and resolve issues using brand checklists.
    • Collaborate with hotel management to ensure venues meet visual and technical standards.
    • Coordinate with housekeeping and hotel operations to maintain the organizational process.
    • Promptly address any technical or logistical issues that may affect the schedule.
    • Ensure all locations are fully prepared before the scheduled shoot time.
  • Team and Operations Management
    • Ensure smooth communication between the production team and hotel management.
    • Manage daily schedules, coordinate tasks, and maintain an efficient workflow.
    • Create and organize daily and weekly operational plans that align with production and hotel management.
    • Identify and resolve issues quickly, implementing alternative strategies to keep production on schedule.
  • Communication and Office Management
    • Manage and track production schedules for shooting, retouching, and post-production teams.
    • Organize the producer's daily work schedule, arrange meetings, and manage the calendar.
    • Monitor, respond to, and handle emails from the producer and business partners effectively.
    • Ensure seamless communication with hotel management, suppliers, and stakeholders.
    • Organize processes involving advertising agencies, post-production companies, and business partners.
  • Logistics and Travel Planning
    • Manage travel arrangements for the production team, both domestic and international.
    • Coordinate flights, accommodations, transportation, and logistics with internal teams or hotel management.
    • Plan and organize accommodations and work schedules for extended shoots.
    • Handle passports, visas, and customs procedures, ensuring all necessary documents are prepared.
  • Budgeting and Project Management
    • Monitor production costs and assist with budget planning.
    • Enhance resource allocation and manage expenses.
    • Organize processes utilizing project and budget tools such as Asana, Word, and Excel.


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