Office & Administrative Support Specialist

2 days ago


Fatih, Istanbul, Turkey ASUS Full time

We are looking for an Office & Administrative Support Specialist who will provide essential support to our organization, ensuring smooth and efficient office operations. The ideal candidate should thrive in a fast-paced environment, be detail-oriented, and be proactive in managing administrative tasks.

If you have the drive and enthusiasm to accept this challenge and work in a dynamic, international environment, we are excited to meet you.

Job Responsibilities
  • Managing the incoming and outgoing calls to the operator line
  • Managing the posts, mails, faxes, and cargo circulation
  • Welcoming visitors
  • Organising meetings and other events with both internal and external participants
  • Organising flight, accommodation, and transportation for foreign guests and employees
  • Managing the visa applications of employees and foreign visitors
  • Coordinating the management of travel agencies, hotels, shuttles, etc.
  • Stationery, cleaning, and beverage stock control, price analysis, and orders
  • Business card and other printed document orders from the printing house
  • Checking the office environment and meeting rooms' general tidiness and managing the schedule of the office meeting rooms, as well as supervising the cleaning staff's performance
  • Organising the working desk for new employees and maintaining their needs
  • Keeping records of company equipment
  • Maintaining and filing company legal documents and others
  • Providing support for accounting in document tracking, data entry, and verification
Required Qualifications
  • Preferably university or high school degree
  • Good command of English both written and spoken
  • Excellent communication and negotiation skills
  • Good planning and organization skills to manage multiple projects with tight timelines
  • Strong analytical and problem-solving skills with attention to details
  • Proficiency in MS Office Programs
  • Presentable, proactive and punctual
  • Ability to cooperate effectively with the team
  • Minimum 3 years' experience in similar position
  • Residing in Istanbul (preferably in Asia side)
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