
Office & Administrative Support Specialist
2 days ago
We are looking for an Office & Administrative Support Specialist who will provide essential support to our organization, ensuring smooth and efficient office operations. The ideal candidate should thrive in a fast-paced environment, be detail-oriented, and be proactive in managing administrative tasks.
If you have the drive and enthusiasm to accept this challenge and work in a dynamic, international environment, we are excited to meet you.
Job Responsibilities- Managing the incoming and outgoing calls to the operator line
- Managing the posts, mails, faxes, and cargo circulation
- Welcoming visitors
- Organising meetings and other events with both internal and external participants
- Organising flight, accommodation, and transportation for foreign guests and employees
- Managing the visa applications of employees and foreign visitors
- Coordinating the management of travel agencies, hotels, shuttles, etc.
- Stationery, cleaning, and beverage stock control, price analysis, and orders
- Business card and other printed document orders from the printing house
- Checking the office environment and meeting rooms' general tidiness and managing the schedule of the office meeting rooms, as well as supervising the cleaning staff's performance
- Organising the working desk for new employees and maintaining their needs
- Keeping records of company equipment
- Maintaining and filing company legal documents and others
- Providing support for accounting in document tracking, data entry, and verification
- Preferably university or high school degree
- Good command of English both written and spoken
- Excellent communication and negotiation skills
- Good planning and organization skills to manage multiple projects with tight timelines
- Strong analytical and problem-solving skills with attention to details
- Proficiency in MS Office Programs
- Presentable, proactive and punctual
- Ability to cooperate effectively with the team
- Minimum 3 years' experience in similar position
- Residing in Istanbul (preferably in Asia side)
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