
Support Services Associate
4 days ago
About the Opportunity
We are seeking a highly motivated and organized Program Assistant to support the smooth operation of our MCT Turkey Hub Office. As a key member of our team, you will provide administrative and logistical support to our department heads and senior team members, ensuring the effective implementation of our program.
Main Responsibilities
- Manage calendars, schedule appointments, coordinate meetings, and provide timely follow-up on workflow for department heads and senior team members.
- Provide administrative, logistical, and operational support for department heads and senior team members.
- Draft, review, and edit correspondence, reports, and presentations on behalf of the head of teams and handle incoming and outgoing communications, ensuring timely responses and appropriate follow-up.
- Maintain confidential files, records, and databases where relevant.
- Draft text, reports, graphs, and standard system-generated reports and other communications; process documents for signature, ensuring they adhere to our standards and guidelines.
- Assist relevant department heads in updating and maintaining iPortal, SharePoint, and OneDrive repositories for tracking, e-filing, and archiving systems, applying the appropriate record retention policies.
- Handle ad hoc duties assigned by relevant department heads and/or cross-cutting departments.
- Act as backup to other ACS colleagues in the office as needed.
Key Skills
- High school diploma or equivalent with a bachelor's degree considered an advantage.
- Minimum 5 years of relevant work experience or an equivalent combination of education and experience is required.
- Excellent administrative, organizational, and time management skills.
- Strong computer skills and good knowledge of relevant software applications and IFC systems (Word, Excel, PowerPoint, iDesk, iPortal, Webex, Admin Portal, SAP, etc.).
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