Administrative Support Specialist

3 days ago


Fatih, Istanbul, Turkey Astellas Full time
Job Overview
Astellas Pharma seeks a highly skilled Executive Assistant to support the Head of TMEA with daily administrative tasks. This role involves managing calendars, coordinating logistics, and ensuring seamless communication within the organization.

About Astellas
We are a leading global pharmaceutical company dedicated to making treatments that matter to people. Our mission is to convert brilliant early science into treatments and solutions that directly improve and save patients' lives.

Key Responsibilities
• Assist the Head of TMEA with daily administrative tasks, including managing calendars and preparing expense reports.
• Coordinate logistics for high-level meetings, both internally and externally, ensuring all materials and schedules are in place.
• Consolidate reports and proposals from various internal functions, preparing oral and written communications as needed.
• Provide onsite administrative support during executive meetings and events, ensuring smooth operations.

Requirements
• Strong proficiency in MS Office and virtual collaboration tools.
• Excellent organizational and interpersonal skills.
• Analytical, detail-oriented with the ability to manage complex tasks.
• Quick learner with a sharp, results-oriented approach.
• Experienced in managing senior leaders' calendars, travel arrangements, meetings, and events, with fluency in written and spoken business English.

Benefits
This is a permanent full-time position based in Türkiye. The role follows our hybrid working model, requiring a blend of home and minimum 1 day per quarter in our Istanbul office. At Astellas, we are committed to your professional growth and well-being.

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