
Administrative Assistant
24 hours ago
Bird & Bird is a leading international law firm with a global reputation for excellence. Our team of Trademark Specialists provides expert advice and support to clients around the world.
Job DescriptionThis role offers an exciting opportunity to join our London-based team as a Data Entry and Administrative Support Specialist, working closely with our Trademark Specialists. The successful candidate will provide day-to-day support, including data entry, administrative assistance, and other tasks related to the management of trade mark portfolios.
Main Responsibilities:
- Reviewing incoming and outgoing correspondence to identify key information, statutory deadlines, timetables for future activities, requirements, and other docketing details then updating the IP software database accordingly.
- Implementing standard system-generated documents, including letters, forms, and reports.
- Providing technical support for new incoming portfolios, including data cleansing, data migration, and preparation of standard documentations.
- Assisting with data verification related to trade mark and IP portfolios, including auditing of data from national IPOs, local associates, and other commercial databases.
- Helping trademark projects progress towards milestones, including maintaining internal documents, chasing third parties, and collaborating with internal colleagues.
- Developing familiarity with tools used by the firm to support client management.
- Maintaining and continually improving the quality and accessibility of our data.
- Working well as part of a team and communicating with other members of the Central Services Team to ensure work is picked and completed in a timely manner.
- Consistently improving and evolving the system usage to best practice standards.
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