Administrative Assistant

24 hours ago


Fatih, Istanbul, Turkey Bird & Bird Full time
Company Overview

Bird & Bird is a leading international law firm with a global reputation for excellence. Our team of Trademark Specialists provides expert advice and support to clients around the world.

Job Description

This role offers an exciting opportunity to join our London-based team as a Data Entry and Administrative Support Specialist, working closely with our Trademark Specialists. The successful candidate will provide day-to-day support, including data entry, administrative assistance, and other tasks related to the management of trade mark portfolios.

Main Responsibilities:

  • Reviewing incoming and outgoing correspondence to identify key information, statutory deadlines, timetables for future activities, requirements, and other docketing details then updating the IP software database accordingly.
  • Implementing standard system-generated documents, including letters, forms, and reports.
  • Providing technical support for new incoming portfolios, including data cleansing, data migration, and preparation of standard documentations.
  • Assisting with data verification related to trade mark and IP portfolios, including auditing of data from national IPOs, local associates, and other commercial databases.
  • Helping trademark projects progress towards milestones, including maintaining internal documents, chasing third parties, and collaborating with internal colleagues.
  • Developing familiarity with tools used by the firm to support client management.
  • Maintaining and continually improving the quality and accessibility of our data.
  • Working well as part of a team and communicating with other members of the Central Services Team to ensure work is picked and completed in a timely manner.
  • Consistently improving and evolving the system usage to best practice standards.


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