Administrative & Communications Assistant

3 days ago

Fatih, Istanbul, Turkey DG Heating and Air Conditioning Inc Full time

Administrative & Communications Assistant

Administrative & Communications Assistant

EAAis looking for an experiencedAdministrative and Communications Assistantto work at Istanbul office. This role is pivotal in providing executive support to the Communications Lead and the Partners. A smart and flexible approach is expected. It is crucial to be self-motivated and to have a can-do attitude for this position.

Job Description
  • Coordinating and providing administrative support to Communications Lead and Partners.
  • Contributing to the development and implementation of a broad communication strategy that successfully conveys the uniqueness of EAA's brand and design philosophy to its clients and the wider public.
  • Generating and editing textual productions in conformity with EAA's communicative and corporate strategy and standards,
  • Establishing and enhancing relationships with third parties.
  • Organizing and coordinating in-house events under the supervision of Communications Lead.

Overseeing the EAA Library under the supervision of Communications Lead.

Responsibilities
  • Efficiently being in charge of meeting arrangements including room bookings, hospitality requirements, logistics and travel arrangements including passport and visa assistance for partners.
  • Contributing to administrative support consists of editing documents, organizing, and controlling expenses.
  • Keeping positive and open working relationships with the management and the communication team.
  • Effectively coordinating meeting room set up for presentations and guests.
  • Managing meeting room calendars and studio.
  • Contributing to the EAA's entire communication system, including Linkedin, website, and newsletters to provide coherent and excellent messaging.
  • Archiving news and academic publications mentioning EAA on weekly basis.
  • Announcing the in-house events to the team.
  • Organizing and coordinating in-house events under the supervision of Communications Lead.
  • Requesting offers for the Communication Team's expenses and conveying these payments to the Finance Department.
  • Submitting online award applications under the supervision of the Communication Team.
  • Coordination of the borrowing processes of the EAA Library.
  • Ensuring all tasks are fulfilled in line with EAA standards.
  • Arranging job interviews.
  • Setting up the intern calendar.

The responsibilities outlined here serve as a framework for the role and are not exhaustive. Candidates should be prepared to undertake additional duties and embrace evolving job functions to meet dynamic needs. This flexibility is crucial for adapting to new challenges, seizing unexpected opportunities, and contributing to the firm's overall success in a rapidly changing environment.

Minimum Qualifications
  • Being able to work in EAA Istanbul office.
  • Graduated from related undergraduate programs of universities.
  • Over 2 years of professional experience as an administrative assistant, program coordinator, event planner or communications manager.
  • Able to use advanced level of English knowledge actively in written and verbal.
  • Self-assured, well-mannered, and friendly approach.
  • Working effectively under minimum supervision.
  • Proven record in complex diary management.
  • Proficient in MS Office programs and official correspondence rules in both Turkish and English.
  • Ability to manage time and priorities duties competently.
  • Distinguished written and verbal communication skills and mathematical precision.

Flexible to handle contradictory demands, able to hold the position under pressure.

At EAA, we welcome and encourage diversity in the workplace. We believe an inclusive environment benefits our employees, our firm, and our community, while also enriching and challenging our own thinking about design.

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