Executive Assistant
1 week ago
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Required experience: Experienced - over 5 years
Reference ID: 76959
Executive AssistantRequired Qualifications:
- Proven experience as an executive assistant or in a similar role.
- Strong proficiency in office software, including MS Office.
- Fluency in English.
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Discretion and trustworthiness due to exposure to confidential information.
- Ability to work independently and proactively solve problems.
- Professionalism and a strong sense of responsibility.
- Flexibility to adapt to changing priorities and schedules.
Areas of Responsibility:
Calendar Management:
- Coordinate and manage the executive's schedule, including scheduling meetings, appointments, and conferences.
- Prioritize and organize the executive's calendar to optimize time management.
- Ensure the executive is well-prepared for all appointments with necessary materials and information.
Effective Time Management:
- Help the executive manage their time more efficiently by scheduling appointments, prioritizing tasks, and ensuring a well-organized calendar.
Travel Arrangements:
- Make travel arrangements, including booking flights, accommodations, and transportation, and preparing itineraries.
- Handle visa applications and other travel-related documents for the General Manager.
- Manage and screen phone calls, emails, and other correspondence. Respond to routine inquiries and prioritize messages for the executive's attention.
Document Management:
- Create, edit, and proofread reports, presentations, and documents with a high degree of accuracy.
- Maintain organized digital and physical filing systems, ensuring easy retrieval of information.
Meeting Support:
- Coordinate and attend meetings, taking minutes and distributing materials.
- Follow up on action items and deadlines resulting from meetings.
- Ensure meeting rooms are prepared and equipped as needed.
Confidentiality and Trust:
- Handle sensitive information with care and professionalism, maintaining a high level of discretion and trust.
Adaptability and Problem-Solving:
- Be adaptable and able to solve problems independently, especially when faced with unexpected challenges or changes in priorities.
Project Assistance:
- Assist in project management, research, and data analysis as needed. Help prioritize and manage tasks and deadlines.
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