Executive assistant

1 day ago

Fatih, Istanbul, Turkey CareerArc Full time

Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Executive Assistant

Who is Mastercard?
Mastercard is a global technology company in the payments industry. Our mission is to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart, and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments, and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. With connections across more than 210 countries and territories, we are building a sustainable world that unlocks priceless possibilities for all.

Overview:

This position reports directly to the Turkey and Azerbaijan Cluster Lead, performing general administrative duties in areas such as telephone coverage, scheduling of meetings, travel arrangements, expense reporting, and calendar management to support the Cluster Lead in executing the organization's operational goals and strategic initiatives. The ideal candidate is passionate about the customer experience journey, highly motivated, and intellectually curious.

Role:

  1. Independently perform general administrative duties to support the Cluster Lead in day-to-day operations in areas such as:
  • Calendar management, ensuring that meetings are scheduled in a timely manner, taking into account different time zones and operational hours. This includes planning periodic senior management meetings.
  • Complex travel arrangements which involve coordination with internal and external parties and at short notice.
  • Expense reporting.
  • Screening and managing correspondence relevant to the Cluster Lead where appropriate and required.
  • Taking and distributing meeting minutes as and when required.
  • General administrative duties including vendor management and maintaining records relevant to the Cluster Lead.
  1. Support the Cluster Lead in participation in staff meetings and external conferences. This includes but is not limited to the preparation of meeting materials, providing logistical meeting support (travel for the jobholder may be required), coordinating with suppliers/vendors for meetings, taking notes, and following up on action items related to such meetings where relevant.
  2. Prepare correspondence; memoranda; reports; presentations or other assigned documentation in specified technical platforms, if required.
  3. Administer programs; projects or processes specific to the Cluster Lead; and maintain spreadsheets or databases to monitor information.
  4. Manage and coordinate team events and meetings (Workshops, Conferences, Seminars, etc.).
  5. May research special topics as assigned.
  6. Serve as administrative liaison with others within and outside the company.
  7. Develop and produce reports as assigned.
  8. May monitor and coordinate work of other employees or temporary staff.

All About You:

  • Extensive administrative experience in a corporate environment interfacing with executive level management, senior customers, and board members.
  • Experience in organizing senior management meetings in off-site venues and/or overseas locations.
  • Strong Microsoft Office Suite skills, particularly PowerPoint.
  • Excellent oral and written communication in English.
  • Strong team player, decisive and results driven, with high energy levels and initiative.
  • Strong sense of urgency and keen attention to detail, with a passion for excellence and delivery.

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks come with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

  • Abide by Mastercard's security policies and practices;
  • Ensure the confidentiality and integrity of the information being accessed;
  • Report any suspected information security violation or breach;
  • Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines.
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