Travel and Event Coordinator

4 weeks ago


Istanbul, Istanbul, Turkey United Nations Development Programme Full time
Job Title: Travel and Event Coordinator

United Nations Development Programme is seeking a highly motivated and organized individual to support our Travel and Event team.

About the Role

The Travel and Event Coordinator will provide administrative support to the team, ensuring the smooth execution of travel and event-related services. This includes developing template forms, interfacing with technology to recommend solutions, and maintaining databases.

Key Responsibilities
  • Develop and maintain template forms for easy storage of standard information
  • Interface with current technology to recommend better solutions for Travel and Event challenges
  • Maintain databases and keep them up to date
  • Follow up on payment status with the LTA travel agency
  • Monitor payments and maintain weekly contact with the agency representative
  • Keep the payment status table updated and inform when there is a significant increase in pending payments
  • Follow up on open claim tables and send reminders to travelers for claim submission
  • Assist with hotel reservations for visiting UN/UNDP officials
  • Support processing requests for visas for all UN travelers in coordination with the visa agency
  • Arrange for airport pick-up and support expediting customs and immigration procedures as necessary
  • Support GBL/BBL arrangements in the Hub
  • Prepare routine correspondence, excel tables, and reports
  • Extract, input, copy, and file data from various sources
  • Support liaising with service providers to identify convenient and cost-effective options for workshop/conference/meeting locations and functions
  • Provide on-site support during events when needed
  • Inform Plaza reception on expected guests
Requirements
  • Excellent relationship management, communication, and analytic skills
  • A well-organized individual with the ability to multi-task
  • A team player with the ability to work productively and effectively with others
Education and Experience

Applicants must be enrolled in a postgraduate degree program or have graduated with a university degree in a relevant field. Previous related work experience is an asset but not required.

Language Skills

Proficiency in written and spoken English is required. Turkish or Russian language knowledge is an asset.

Internship Details

The internship is for a minimum of 6 weeks and a maximum of 6 months. The intern will receive a stipend according to UN rules and regulations. The intern is responsible for arranging their own visa and residence documents.



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