Travel and Event Intern
4 weeks ago
United Nations Development Programme is seeking a highly motivated and organized individual to support the Travel and Events Unit in providing high-quality travel services.
Key Responsibilities:- Develop and maintain template forms for easy storage of standard information and keep databases up to date.
- Interface with current technology to recommend better solutions for Travel and Events challenges in the office.
- Monitor payments and maintain weekly contact with the LTA travel agency.
- Keep the payment status table updated and inform when there is a significant increase in pending payments.
- Follow up open claim tables and send reminders to travelers for claim submission.
- Assist with hotel reservations for visiting UN/UNDP officials.
- Support processing requests for visas for all UN travelers in coordination with the visa agency.
- Arrange for airport pick-up and support expediting customs and immigration procedures, as necessary.
- Support GBL/BBL arrangements in the Hub.
- Prepare routine correspondence, excel tables, and reports.
- Extract, input, copy, and file data from various sources.
- Liaise with service providers to identify convenient and cost-effective options for workshop/conference/meeting locations and functions.
- Provide on-site support during events when needed.
- Inform Plaza reception on expected guests.
- Excellent relationship management, communication, and analytic skills.
- A well-organized individual with the ability to multi-task.
- A team player with the ability to work productively and effectively with others.
- Applicants must be enrolled in a postgraduate degree program or have graduated with a university degree in fields such as Tourism/Hotel management and/or travel desirable related fields.
- Previous related work experience in a national or an international entity is an asset but not required.
- Experience in Travel agency/Hotel management is an asset but not required.
- Proficiency in written and spoken English.
- Turkish or Russian language knowledge is an asset.
- The intern will develop a good overview of regional travel, logistics, and event management practices and a basic understanding of relevant UNDP concepts.
Internships within the UN system are subject to conditions the applicant must get familiar with before signing his/her internship agreement. Starting from January 2020, interns will receive stipends according to UN rules and regulations. Any further costs associated with the internship must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her arrangements for travel, accommodation and other costs.
The application should contain a brief cover letter stating interest in and qualifications for the post, a current and complete CV, and official letter from the University confirming enrolment in a graduate-level degree programme. Selected interns must submit proof of medical and life/accident insurance valid for the location in which the internship will be carried out.
Conditions: UNDP only accepts interns for a minimum of 6 weeks and a maximum of 6 months; UNDP accepts no responsibility for costs arising from accidents, illness or death during the internship; Interns are not staff members and may not represent UNDP in any official capacity; Interns are responsible to arrange for their own visa and residence documents, and need to plan for these well in advance.
The purpose of the Internship Programme is not to lead to further employment with UNDP but to complement an intern's studies. Therefore, there should be no expectation of employment at the end of an internship.
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