Office Manager

16 hours ago


Fatih, Istanbul, Turkey TD SYNNEX Turkiye Full time

To provide a high level of support to a number of Directors within a highly pressurised, fast paced environment. To provide overall office management and ensure levels of health and safety are maintained for location of responsibility.

Responsibilities:

Personal Assistant

  • Organising, making appointments and maintaining diaries on a daily basis to ensure there are no potential conflicts.
  • Arranging and coordinating internal and external meetings including preparation of documentation, booking meeting rooms/venues and organising catering.
  • Organising travel arrangements (including overseas).
  • Screening telephone calls, enquiries and requests, and handling them when appropriate ensuring that urgent matters are dealt with.
  • Preparation of PowerPoint presentations and other documentation as requested.
  • Dealing with correspondence, post, writing letters, taking dictation and minutes.
  • Processing expenses

Office Management

  • Organising the office layout and maintaining supplies of stationery and equipment.
  • Maintaining the condition of the office and arranging for necessary repairs.
  • Arranging regular testing for electrical equipment and safety devices.
  • Organising Day 1 Onboarding and induction activities for new starters and liaising with the HR Department as required.
  • Co-ordinating schedules, appointments and bookings for the Business Solution Centre (BSC) if applicable.
  • Welcoming customers into the office.
  • Arranging and coordinating meetings in their location, including preparing all necessary documents, booking meeting rooms and organising catering.

Health and Safety

Day to day point of contact and controller for all visitors and contractors, including during out of office hours when required.

Carrying out the weekly fire alarm test.

Acting as the point of contact for all Health and Safety queries on site.

Reviewing and updating health and safety policies and ensuring they are observed.

Knowledge Skills and Experience:

  • Professional Working Proficiency in English.
  • High attention to detail.
  • Excellent Telephone skills.
  • Can deal with rapidly changing priorities easily.
  • Highly organised with the ability to Co-ordinate and prioritise tasks.
  • Proficient in MS Word, Excel, PowerPoint and Outlook.
  • Preferably previous experience in a Personal Assistant role.
  • Good spelling, grammar and punctuation.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative, General Business, and Other

Industries

IT Services and IT Consulting

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