Administrative Coordinator

1 day ago


Fatih, Istanbul, Turkey BL Harbert International LLC Full time

Job Overview

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BL Harbert International LLC is a design-build, construction management, and general contracting company seeking an Administrative Assistant to support our International Group in Istanbul, Turkey.

The ideal candidate will possess excellent verbal and written communication skills in both Turkish and English, as well as the ability to work independently with minimal supervision.

Responsibilities:

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  • Provide administrative support for BLHI International Group
  • Serve as receptionist at front desk
  • Collect and distribute mail, personal and company packages
  • Maintain office operations and procedures, type, make copies, answer the telephone, requisition office supplies, and manage office and mail room inventory
  • Manage, distribute, and control correspondence
  • Assist in redactions of documents
  • Edit spreadsheets and input data
  • Ensure maintenance of required operations documentation and records, assist with document control
  • Remotely support overseas construction projects
  • Assist in the preparation of regularly scheduled reports and travel arrangements
  • Provide general support to visitors
  • Maintain schedule and coordinate calendar activities
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Handle requests and queries from senior managers in coordination with or direction from HR & Admin Manager

Requirements:

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  • Turkish Citizen or Lawful Registered Resident
  • Bachelor's Degree and 0-2 years of work experience
  • Experience with MS Office Suite
  • Must be living in or available to relocate to Istanbul, Turkey
  • Physical requirements include, but are not limited to: some light lifting may be required (50 lbs), walking, standing, sitting, keyboarding, writing, and reading

Key Qualifications:

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  • Strong written and verbal communication skills
  • Ability to work independently with minimal supervision
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Strong organizational skills with the ability to multi-task
  • Ability to take initiative and motivate others
  • Strong sense of urgency and ability to be timely in performing tasks


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